Executive Assistant to VP, Cloud and VP, Product

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity.

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our VP, Product and VP, Cloud.

Role Summary This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion.

What You Will Do

Executive Support

• Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.
• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.
• Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.
• Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

Operations & Coordination

• Coordinate international and domestic travel (flights, accommodations, itineraries).
• Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.
• Liaise with employees, clients, partners, and vendors as a primary point of contact.
• Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

Cross-functional Support

• Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).
• Assist with special projects, process improvements, and operational initiatives.

Confidentiality & Professionalism

• Handle sensitive information with discretion and sound judgment.
• Represent the VP with professionalism, rigor, and a solutions-oriented mindset.

Who You Are

• Proven experience as an Executive Assistant supporting multiple leaders, ideally in fast-growing tech or consulting environments OR deep experience in complex coordination and scheduling.
• Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.
• Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.
• Highly organized, detail-oriented, and able to anticipate needs before they arise.
• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.
• Proactive problem solver with a positive, can-do attitude and strong ownership mindset.
• Thrives in a startup environment where no job is too small and impact is immediate.

What we offer

• Competitive cash salary and equity
• Daily lunch vouchers
• Monthly contribution to a Gym pass subscription
• Monthly contribution to a mobility pass
• Full health insurance for you and your family
• Generous parental leave policy