We are seeking a highly motivated, organized, and experienced Executive Assistant to support our VP of Engineering in a fast-paced scaleup environment.
The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.
Key Responsibilities:
- Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
- Prepare and manage documents, presentations, reports, and agendas for meetings.
- Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
- Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
- Plan and coordinate both domestic and international travel arrangements.
- Act as a point of contact among executives, employees, clients, and external partners.
- Run projects in collaboration with our office manager (e.g., employee events).
Who You Are:
- Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
- Excellent verbal and written communication skills: Fluent in French and English.
- Strong organizational skills with the ability to multitask and manage competing priorities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
- Ability to maintain a high level of confidentiality and discretion.
- Strong problem-solving skills and the ability to think proactively.
- Positive mindset and solution-oriented approach.
- Flexibility to work in a fast-paced, ever-changing startup environment.
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