Opening. This role is a 12-month fixed term contract to support the onboarding of new Google DeepMind executives. We're looking for two experienced Administrative Business Partners to join our flex program.
What you'll do
We're looking for someone who enjoys a fast-paced, flexible environment and excels at supporting senior leaders across various teams and areas. In this role, you'll provide expert administrative support during the initial 3+ months of new executives, directly contributing to their successful integration.
- Perform a wide range of E/ABP tasks on a rotating basis, including managing complex calendars, booking travel, creating expense reports, organizing events, and scheduling facilities and equipment.
- Seamlessly onboard/ramp-up and offboard new executives, adjusting and pivoting as needed to meet evolving needs.
- Provide meeting support by circulating agendas, capturing notes, and ensuring action items are followed up on.
- Arrange domestic and international travel, including hotel reservations, flight check-in, visas, and detailed itineraries.
- Handle financial administration such as compiling expense claims, approving purchase orders, and managing reimbursements.
What you need
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrives in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
