Opening. This role exists to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities.
What you'll do
We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team that is both locally and globally distributed.
- Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
- Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies
- Collate and track actions and deliverables
- Meeting support – circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
- Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
- Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
- Draft and send out team communications.
- Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
- Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
- You may be required to travel with executives and teams and remain on-call to respond to executive’s urgent requests during travel; may develop travel agendas and complete post-travel documentation as needed
- Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
- Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
- Apply knowledge and skills to move work forward, leveraging AI tools as appropriate to maximise impact.
- You may be involved in assisting and leading on site specific initiatives within Google DeepMind.
What you need
You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrives in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
