We are seeking an Administrative Business Partner to support between one to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities.
This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team that is both locally and globally distributed.
The role is available for a fixed-term contract of 12 months.
As an Administrative Business Partner, you will be responsible for:
- Strategically and proactively managing a complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
- Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies.
- Collating and tracking actions and deliverables.
- Meeting support – circulating agendas, capturing notes and ensuring actions are followed up on and are completed.
- Developing a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
- Understanding of the key stakeholders; building and maintaining effective working relationships across the whole organisation.
- Drafting and sending out team communications.
- Organising and executing internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
- Arranging domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
- Financial administration e.g. compiling expense claims, approving purchase order requests, contract creation, reimbursements, etc.
- Acting as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
- You may be involved in assisting and leading on site-specific initiatives within Google DeepMind.
To be successful in this role, you will need to be a resilient Assistant, with experience working in a fast-paced environment. You should be energetic, enthusiastic, and have a keen interest to continue to develop your career in supporting and enabling others.
Colleagues describe you as positive, warm, kind, trustworthy, and efficient; with a can-do attitude, willingness to learn, and a strong desire to grow.
You should be proactive, a self-starter, and a naturally strong problem-solver; able to anticipate what needs to be done without guidance.
You should be highly organised, able to manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
You should be able to adapt quickly to changing demands and embrace ambiguity.
You should be able to demonstrate administrative excellence, having an acute and exceptional attention to detail.
You should be a solid communicator and active listener; exhibiting a high EQ.
You should be able to build relationships across teams and foster trust.
You should be collaborative and thrive in a team environment.
You should be proactive in seeking out time-saving solutions and tools.
You should be open to new ways of working, curious, and dedicated to continuous improvement for yourself and the team.
Experience with Google Suite is preferable but not crucial.
You should have the ability and curiosity to use AI tools practically and effectively in your work, with a recognition and awareness of AI's responsible use, risks, and limitations.
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